2021 MAESP Leadership Conference Exhibitor Information

The current pandemic has presented many challenges for those in the networking business.  However, we know that our members are looking forward to learning together at our annual Leadership Conference.  At our Fall Board Meeting, the MAESP Executive Committee made the decision to move forward in planning an in-person conference, while taking all the necessary precautions to host a safe and socially distant event for our members and supporters.

Should it be necessary to cancel the conference due to ongoing issues surrounding the pandemic, MAESP will fully refund any funds used to secure your spot in the exhibit hall.  

The MAESP Leadership Conference will be held February 27 - March 2, 2021 at Tan-Tar-A Conference Center at Margaritaville Lake Resort in Osage Beach, MO.  This conference typically brings together over 500 principals, superintendents, college professors and Missouri State Department of Education representatives from around the state.  However, given the current situation, we expect to draw a smaller crowd this year.

Exhibit spaces will first be assigned to MAESP sponsors and business associate members. Other assignments will be made on a first-come, first-serve basis.  If you are interested in becoming an MAESP sponsor or business associate member, please contact the MAESP office at 573-638-2460 or maesp@maesp.com.

Register Online

click here to download printable registration form.

Exhibit Hall Highlights

Passport to Prizes: Exhibitors who choose to participate in this program will be listed on a “passport” card.  Conference attendees must visit participating exhibitors and obtain a signature from booth personnel.  Once the passport is full, attendees will submit the passport card for a cash drawing.  If you wish to be included in this program, please mark the selection on the Exhibitor Registration Form.

Monday Lunch: A lunch for conference attendees and exhibitors will be held in the exhibit hall on Monday.  One complimentary lunch ticket is included with each booth rental.  Additional lunch tickets are available for purchase.

Booth Information

Exhibit Booth Rate:  $425 each

Each 8' x 10' booth contains one 6' x 30" table, two chairs, one wastebasket, and one 9" x 44" identification sign. 

Electrical outlets, internet, A/V, additional tables and chairs may be ordered from Tan-Tar-A.  Click here to download the order form.

Exhibit Dates and Times

Shipping Materials

Hotel Information

February 28, 2021
3:00 PM to 5:30 PM

March 1, 2021
9:30 AM to 12:30 PM

Tan-Tar-A will assess handling and storage fees for any freight shipped directly to the hotel. Tan-Tar-A recommends that exhibitors who need to ship freight to or from the resort contact the firm of Page and Brown. Click here to download the order form.

To reserve your room at
click here and use group code ELEM to receive the MAESP group rate.

You may also make your reservation over the phone at
800-826-8272.  Mention MAESP to receive the group rate.

General Information

LIABILITY: Neither MAESP nor Tan-Tar-A shall be accountable or liable for any damage, loss, harm, or injury to the person or property of the applicant or any of its officers, agents, employees, or other representatives, resulting from theft, fire, water, accident, or any other cause.  The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities whether on the Hotel premises or off and will indemnify, defend, and hold harmless MAESP and the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

Hotel will not be responsible or liable for any loss, damage or claims arising out of exhibitor’s activities on the Hotel’s premises except for any claims, loss or damages arising directly from its negligence.  Missouri Association of Elementary School Principals will be responsible to negotiate the contract with its exhibitors. MAESP does not endorse or advertise offsite activities.

CARE OF BUILDING AND EQUIPMENT: Exhibitors or their agents are liable to the owner of the property for any damage to the walls, floors, or booths.

SECURITY: The exhibit hall will be locked when not in use. No responsibility for loss will be assumed by MAESP or Tan-Tar-A.

RIGHTS OR REFUSAL OF EXHIBITOR:  MAESP reserves the right to refuse to rent exhibit space to any person or entity whose product or service is not consistent with MAESP’s mission and/or is deemed to be contrary to the best interests of MAESP members and/or public education. MAESP reserves the right to accept only exhibitors of its choosing.

DISAVOWAL OF ENDORSEMENT:  MAESP’s acceptance of an exhibitor or sponsors is not, and should not be construed as, an endorsement by MAESP.

INSTALLATION AND DISMANTLING: Exhibits may be readied after 11 a.m. on Sunday and removed after 12:30 p.m. on Monday. Exhibits must be removed from the hall no later than 2:00 p.m. on Monday.

ACCOMMODATIONS: Room rates are $111 per night for a single or double occupancy; $149 for a one-bedroom suite and $198 for a two-bedroom suite. Prices do not include tax. If you wish, you may reserve a room on Saturday, February 27, 2021, at the same special room rate.  Tan-Tar-A will release the MAESP room block on January 29, 2021.

Missouri Association of Elementary School Principals
3550 Amazonas Drive
Jefferson City, MO  65109

Phone: 573-638-2460
Fax:  573-556-6270

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